Office Online: 8 tips to harness its full potential

1. Take advantage of the gift of ubiquity
2. If you work with Office, others do too
3. Type eight hands simultaneously from desktop and web
4. A template for every use
5. Edit your photos without leaving Word and Excel
6. Take your powerpoints to your blog
7. To share is to live
8. Quickly switch between apps, or from cloud to desktop, without leaving Office

Office Online has managed to transfer all the power and versatility of the most used suite to the web. Thanks to it, we can have all our documents quickly accessible and work with them in the cloud. But Office Online goes far beyond all this and hides many details that make it absolutely essential.

Today we give you eight tips to start getting the most out of its potential and so that you can see why it is several steps ahead of other applications on-line.

1. Take advantage of the gift of ubiquity

At Office.com we have access to what have always been our favorite tools to manage all kinds of documents: Word, Excel, PowerPoint, OneNote, OutlookEverything completely online, with access from any browser on any device and with our Microsoft account, so that the documents we save will be automatically stored in OneDrive.

With Office Online you no longer need to install Word or Excel on your computer to be able to work with the word processor or spreadsheet you know best. You will be available 24 hours a day, seven days a week. And on any device. And remember: without giving it to save. You will never lose another text because you forgot to save it.

2. If you work with Office, others do too

Office Online, also, put an end to “I can't open that document, I don't have the latest version”Or the "I don't have Office installed at home" thing. If you want someone to review your texts, take a look at your presentation, complete your budgets... now you know you can do it and they will even have access even if they don't have the desktop version of Office.

In fact, its integration with Outlook is complete, and you will be able to open documents created in any desktop Office from your own email account, edit them and save them in OneDriveNo more problems of having formatted a document and, when passing it to Google Docs, it is not as you had it. In this link you can take a look at the differences.

3. Type eight hands simultaneously from desktop and web

The integration to work with others goes much further: Office Online offers multiple options for co-authoring, collaborative documents, works and corrections from different browsers and devices... Whoever you want can see your documents while they are editing them.And if you want, modify them too. Of course, you will see the changes in real time, in the most fluid way possible

Best of all, collaboration doesn't stop at those who are in the online version If your co-workers or someone from your family is editing a document in Office Online, you can calmly work on it in the traditional, desktop version, also in real time and seeing each change as it is made. You don't have to do anything special: just open the document and there is all the potential of an Office for everyone, anywhere and without limits. You can take a look at this tutorial where we explain in more detail how to work collaboratively online.

4. A template for every use

There's no point in getting complicated and wasting time designing documents when there are hundreds of templates designed to fit what you're looking for.Until now, having them on hand and being able to search through them could mean going online or wasting time trying to find a needle in a haystack. With Office Online, all the templates have been centralized, and both Excel, Powerpoint or Word have them just a click away.

Here you can consult all that are available to you.

5. Edit your photos without leaving Word and Excel

Office Online lets you make basic changes to pictures that you insert into your documents without going outside or into another program. Format it, frame it in different styles, expand or reduce its size…

6. Take your powerpoints to your blog

Office Online documents are not only accessible from any browser, but they are also ready to be inserted into any web page as they are Do you need the Powerpoint you created for that presentation to appear on your company blog? Have you created a collaborative excel and now you want more people to see it? Do you have promotional material or instruction manuals created with Word and you want it to be available online?

It's as simple as going to the File menu and “Share” There you can choose if you want to generate an html code to insert the doc in any website. You will be able to select the dimensions with which the document will be viewed and choose details such as the page on which it will begin to be viewed or if you want users to be able to print it. You can also choose that the embed code is visible to everyone, so that, if they want, they can take it to other websites.

7. To share is to live

We've already discussed how you can work collaboratively in Office Online, but the Sharing options allow us more flexibilityWe can create a link so that any user has access to our document, without having to give them specific permission. And, in addition, we can select if we want them to edit or simply read what we have done.

But they don't even have to have access to Office Online. Have you inserted spreadsheet data into your blog and would like readers to interact with it from there? You can do it.

8. Quickly switch between apps, or from cloud to desktop, without leaving Office

Office Online offers the possibility that we nno have to waste time logging out and in of tabs to go to any other of its Applications. Making the top bar appear, we can access: