How to multiply productivity with Outlook with 13 simple practices

Thanks to the Windows 8 metro interface, we can enjoy different free applications that will help us in our daily lives. Today we are going to tell you how to multiply productivity with Outlook thanks to 13 simple practices.

Having a good email manager through which we can access all the information related to our email, social networks and contacts, is something basic and necessary today. Thanks to the metro interface and its Outlook application, we can multiply our productivity quickly

Search contacts and add to our panel

Thanks to this application with the modern Metro interface, we can search for contacts easily and simply, thus enjoying the advantages of having of our synchronized calendar no matter which computer we are on.

To do this, we will go to "Contacts" located on the left, click on "Browse" and the "Contacts" interface will open.

Once inside, we can click on one or several contacts, having the possibility of adding them using the add button, located in the lower right area of ​​our screen.

Mark Contacts as Favorites

Once we have chosen different contacts, we can select the contacts that we use the most frequently in our emails, to be able to access them from the left panel in a faster and more selective way.

As we are used to dealing with many emails a day, being able to mark contacts as favourites, will make our work easier, saving us wasted time trying to search those contacts in the main list.

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To do this, when displaying the list of contacts, we will click on the Star symbol in order to access these contacts more quickly ."

Configure various emails

Thanks to the Windows 8 mail application, we can have several email accounts configured. In this way, we can send and receive emails from the same application, without having to access the different websites of each email provider.

To do this, we perform the following steps:

1. Once we are inside the mail application, place the mouse on the right side of the screen and click on Settings

   

2. We click on Accounts

   

3. And now we click with the left mouse on Add an account. From here we will choose the type of account we want to add and follow the instructions that will appear on the screen until the process is complete.

   

With these simple steps we will have all our email accounts configured in our Windows 8 Outlook application.

Send automatic replies

Thanks to the Outlook application for Windows 8, we will have the facility to generate automatic responses,thus being able to automatically answer the different mails that we receive. So there will be no excuses for not answering emails.

To do this, we will click on “Inbox” and we will go to the lower area with the scroll until we read the message “ To get messages older than a month, go to settings”

From this window we can create an automatic response and activate or deactivate it.

Synchronize Contacts, Calendar, and Mail

Another option that we can carry out is to synchronize different accounts that we have in other social networks or email providers and integrate them within our Outlook.To do this, we will go to the configuration screen as in the previous case.

From here, we can synchronize our calendar, our contacts from the contacts application and the different emails.

Use a special signature in mail

We always like to highlight our emails with an attractive signature in which we indicate certain information common to all the emails we want to compose and send to our different contacts.

To do this, from the configuration screen, we can go to the specific area where we can change this electronic signature. In it we can incorporate personal information such as our full name, employment information, our training, our links to blogs and social networks or whatever we want.

Configure different mail options

In addition to everything, thanks to the versatility of the new Outlook Mail application for Windows 8 under the metro interface, we can configure different options in our email accounts, such as how to list messages in groups, how to show the conversations, and even change the style and the default color of the font with which we write the emails. To do this, we must perform the following steps:

1. To begin, we go to the configuration area as we have indicated in previous points.

   

2. Once inside, click on Options

   

3. And in the first place we can select if we want to see the mail messages individually or grouped as a conversation.

   

4. Another option that we can activate is to show the items sent in those conversations. ç

   

5. We can also configure if we want it to be marked as read or not when selecting a message.

   

6. And finally, we can choose the font of our text, as well as the size and color.

   

Mark emails as spam

Another option that we have in the Windows 8 Outlook application is to be able to mark emails as spam. In this way, the application will remember these senders as spam and we will not see emails from said account in our inbox again.The steps to follow are those:

1. We click with the left mouse button just before an email and then we select the emails that we want to move to the spam folder
2. Secondly, we will click on Spam and we will see how the emails will be moved to that folder

If by chance we have mistakenly moved a message to the spam folder, we must do the following:

1. Click with the left mouse button on Folders and then on Spam
2. Once inside, we click on the space before an email and then activate the box next to the emails we want.
3. Finally we click on It is junk mail and thus these emails will be back in our inbox

Organize in folders

If in our Outlook account or any other type of mail, we have a series of folders, here they will also appear synchronized, being able to access the different organized emails. When we work with emails on a daily basis, the ability to organize them into folders undoubtedly helps us to be much more productive in our work.

Thanks to this feature, finding an email when we have a large number of emails in our tray, will be easy, as long as Let's keep some order.

Quickly filter emails from a specific contact

If we need to see the emails we have sent to a specific contact or that we have received from them, it will be easy, thanks to this fantastic application that Windows 8 offers us.To do this, click on "contacts" in the left area and select the name of the contact we want.

Attach sounds from the recorder to an email

If we compose a new email, we will have the opportunity to attach any type of file by clicking on the clip icon, located on the upper right area. From this menu, we will have different options to attach, one of them allows us to open the “sound recorder” of windows 8. In this way, sending any locution will be something quick and simple.

Attach files within a homegroup

In the same way that we can add sounds from the sound recorder in an email, we can also attach files found in our computer, in our onedrive account or even in the same home group within our Wi-Fi network.

See the information of our contacts on social networks

Thanks to the options that our Outlook application has in the Windows 8 Metro interface, we have the ability to access the information of our contacts in different social networksavailable in your profile.

To do this, first of all, we will click on the name of the sender of one of the emails we have received.

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After this, we will click on the button More details>"

Welcome to Windows 8